Data Policy for HEP Journals

1. The Significance of Paper Related Data Sharing

Paper Related Data refers to the data generated through basic research, applied research,

experimental development, etc. to support the publication of academic papers, as well as data

obtained through observation, monitoring, investigation, inspection and testing, etc. and used to form papers’ charts and the raw data or its derived data support the research conclusions of the paper.

The sharing of paper related data is an important evidence for the research results and conclusions of the paper, improving the verifiability and transparency of the research; the sharing of data improves the attention and influence of scientific journal papers; the reuse of data saves manpower and material resources, allowing scientists focus on innovative research; paper related data as a new type of academic achievement will promote innovative cooperation and talent training among disciplines, and promote open scientific practice.

2. Types and Requirements of the Paper Related Data

The data used to directly support the conclusions of the paper shall be shared; the data generated from the research of the paper and reflected in the paper, or the data reused or analyzed for the research of the paper are encouraged to be shared; the raw data, unprocessed data from paper related experiments or observations that are not reflected in the paper are shared voluntarily. Data involving research ethics issue, sensitive information, confidential information, or sharing data that would damage the legitimate rights and interests of third parties should not be shared. For data that should not be shared, if irreversible desensitization processing has been performed or it can be shared for other legitimate and reasonable reasons, the data author can share it after providing a desensitization statement or other supporting documents.

We encourage authors to submit the paper related data for public preservation, to ensure that the conclusions of the paper are verifiable and reusable, improve the credibility of the paper, and maintain the academic reputation of the paper author. The paper which submitted the related data will be eligible for priority review, priority acceptance, and priority publication. If there is an excellent paper selection activity in the journal, priority will be given to papers that have submitted the related data.

3. Preferred File Format

We support the submission of data in the following (but not limited to) formats.

4. Data Storage Method

The paper related data are encouraged to be submitted and shared in a data repository. We do not impose restrictions on the data repository. However, in terms of data reusability and long-term access, the recommended data repository is Science Data Bank (ScienceDB), in which we have established HEP Journals Data Bank. If the authors decide to use HEP Journals Data Bank, the data submitted and published will receive the unique identifier (such as DOI) for querying and accessing the data.

5. Data Sharing Method

There are two kinds of data access options. The authors can choose an appropriate data sharing method according to the requirements of the submitted journal.

(1) Open Access

When authors choose the open access mode, the submission will be open accessed immediately once acceptance. The open content includes both metadata and data files.

(2) Conditional Access

Accessing after the embargo period

This option is applicable for data that should not be shared immediately. Authors are allowed to set an embargo period for your research data. During the period, only metadata could be accessed openly, and data files would be forbidden to the public. After the embargo period, the data is automatically converted to open access status, and its metadata and data files are accessible to the public.

Accessing on requesting

This option is applicable for data that should not be shared openly but can be accessed on reasonable requesting. The decision whether to grant/deny access is solely under the responsibility of the data authors. However, in this option, authors should explain the reason in writing and provide necessary supporting materials to the journal.

6. Data Rights Management

(1) Data Submission

Authors should confirm that they have the right to submit the data, and the intellectual property rights related to the data are owned by the original rights holder and will not be transferred to the journal.

(2) Data License

We support the following data licenses (include but are not limited to): CC0, CC-BY 4.0 (attribute), CC BY-SA 4.0 (attribute-share alike), CC BY-NC 4.0 (attribute-non-commercial), CC BY-NC-SA 4.0 (attribute- non-commercial- share alike), CC BY-ND 4.0 (attribute-no derivative), CC BY-NC-ND 4.0 (attribute-non-commercial-no derivative) and ODbL (attribute-share alike-keep open). The authors should choose the appropriate data license in accordance with the journal's policy. Data users must use the data in accordance with the data license agreement chosen by the author.

7. Data Review

The data repository will execute the stylistic review of the paper related data submitted by authors, mainly reviewing whether the data has been uploaded, whether the uploaded data is accessible, and whether the submit the Data Availability Statement (if requested), etc. Authors should complete the data submission during the paper submission stage.

8. Data Availability Statement

Data Availability Statement is an explanatory document or text on whether the paper related data can be obtained and the specific way of obtaining it. It mainly includes the storage method and access link of the paper related data. The use of the Data Availability Statement helps to improve research transparency and reproducibility, and is of great significance to the repeated verification of the paper’s conclusions, data reuse, and research integrity. The Data Availability Statement should include the following: how the data is stored and access links, a unique identifier for the data (if any), and the name of the software or tool that opens or uses the data. If the paper related data is data that should not be shared, the specific conditions and methods for accessing the data should be clearly stated and given. Authors should attach the Data Availability Statement after the main body of the paper and before the reference.